Give your team time back.
Take repetitive administration out of the working day. Connect tasks, reminders and records so your people can focus on the decisions that matter.
FOR INSTITUTIONAL OWNERS & AMBITIOUS LANDLORDS
Rental management
Sorted.
Less management work. A higher standard of living.
Free your team from repetitive administration. Bring large portfolios, tenant relationships and everyday operations together with intelligent automation and AI-assisted workflows.
+ FOR THE BUSINESS OF RENTAL PROPERTY.
Make every relationship clearer.
Keep charges, agreements, requests and conversations in context. Give managers and tenants a clear record of responsibilities, progress and next steps.
Deliver a higher standard of living.
Offer tenants a polished digital experience for payments, documents and service. Clear workflows make everyday renting feel more responsive and better organised.
THE COST OF DISCONNECTED MANAGEMENT
Every gap has a cost.
Connect the work.
A vacant unit keeps costing. An overdue balance needs action. Every hour spent finding documents, coordinating repairs and repeating updates is time your team could spend improving the portfolio.
Vacant days.
Slow replies, missing documents and unsigned agreements can extend the gap between tenancies.
Connect the leasing pipelineDelayed cash.
When charges, receipts and reminders live apart, overdue balances are harder to see and act on.
Connect rent and paymentsExpensive repetition.
Re-entering data, finding files and passing on updates use paid time without improving the asset.
Connect tasks and recordsReactive maintenance.
Unclear ownership and weak repair histories can mean repeat visits, unresolved issues and avoidable escalation.
Connect the repair journeyMAKE IT CONCRETE
What could friction be costing your portfolio?
Adjust this illustrative scenario to your operation.
Illustrative annual exposure
- Rent not earned during extra vacant days
- €3,967
- Time spent on repeated administration
- €18,720
Based on your assumptions: a 30-day rental month and 52 working weeks. This is a cost illustration, not a savings forecast. Arrears and repair costs are excluded.
Find the gaps in your workflowESTATEREAL OS connects the next action to the right person, record and deadline, so less value slips between the steps.
01 / THE WHOLE PICTURE
Your portfolio.One clear operating picture.
Connect teams, buildings, tenancies and costs in one workspace. Standardise the routine work, see what needs attention and keep every decision connected to its history.
YOUR CONNECTED WORKSPACE INTERACTIVE PREVIEW · ILLUSTRATIVE DATA
Good morning, Nikos.
Your properties. The complete picture.
MONTHLY RENT€24,850Scheduled for October
OCCUPIED UNITS23 / 24Across 4 buildings
OPEN REQUESTS32 assigned · 1 to review
Rent collection Last 6 months
Activity timeline Today
Rent payment recordedBuilding A · Unit 02
€780Repair assignedBuilding B · Unit 01
09:42Agreement signedBuilding A · Unit 04
08:15 One portfolio. One connected view.Illustrative product concept
One system. The entire rental lifecycle.Step inside the demo
TENANT SCREENING & EVALUATION
Better prepared.
Before the lease begins.
Bring applicant details, supporting documents and your evaluation into one connected workflow. See what is missing, review the evidence and record your decision before moving to an agreement.
- Less document chasing and repeated data entry
- Consistent reviews with a clear decision record
- A smoother transition from applicant to tenant
One application. A complete picture.Details, documents and decisions together
- 01Collect
Applicant details and supporting documents
- 02Review
A consistent record for your evaluation
- 03Decide
Your assessment and decision, documented
- 04Onboard
Agreement, house rules and handover connected
Consistent review. Human decisions.
Your tenancy, in one place.Tenant portal
Payments & balancesRent and expenses, clearly separated.
Access for authorised users
THE TENANT PORTAL
Fewer interruptions.
Better communication.
Give tenants a secure home for rent and expense accounts, payments, statements, documents and repairs. With dated conversations, visit updates and a clear history, both sides know what is due, what was agreed and what happens next.
- Payments through your configured provider
- Dated messages, repair photos and visit updates
- Less back-and-forth and manual follow-up
INTELLIGENCE IN THE WORKFLOW
Less repetitive work.
More room for judgment.
Connected data, intelligent automation and AI assistance bring the next action into focus. Designed for institutional managers and large landlords who want a more scalable operation and a more personal tenant experience.
Discuss AI for your portfolioUnderstand the context.
AI-assisted summaries help teams review documents, requests and conversations with less reading and searching.
Move the work forward.
Connected workflows organise missing information, recurring reminders and follow-up so routine work needs fewer manual touches.
Keep people in control.
Your team reviews tenancy decisions, approvals and sensitive communications. AI supports the work; responsibility stays clear.
AI capabilities are being developed. Ask our team about current availability and the roadmap for your operation.
02 / PUT THE REPETITIVE WORK TO WORK
The work behind the rent.Handled.
The reminders. The paperwork. The “just checking in.” Bring the whole rental lifecycle into one system, with you in control of the decisions.
01
LIST & LET
From vacant to“welcome home.”
Create listings, capture enquiries, schedule viewings and collect applications. Keep screening organised, then carry approved details straight into the tenancy.
02
AGREE & ONBOARD
Less paperwork.More progress.
Turn tenancy details into agreement workflows. Track signatures, schedule inspections and handovers, record meters and keys, and keep house rules in reach.
03
CHARGE & COLLECT
Rent due.Follow-up sorted.
Recurring rent, payment reminders and arrears follow-up. Keep charges, payment records and balances connected, so you can focus on the exceptions.
04
REPAIR & RESOLVE
A repair request.A clear way forward.
Connect tenant requests to the right property and asset. Assign contractors, coordinate appointments and keep everyone informed through to resolution.
05
ALLOCATE & RECONCILE
Common expenses.Uncommon clarity.
Record building costs, allocate charges and issue common expenses. Keep a dedicated ledger, tenant notifications and payment history connected.
06
CONNECT & COMMUNICATE
Everyone informed.You, less interrupted.
Give tenants a portal for agreements, balances, property information and repair requests. Keep email, SMS, notifications and their history in context.
Explore every part of your rental operation.
Explore all featuresEvery asset, accounted for.
Inventory, warranty details, QR and barcode label workflows, and Excel exports.
Your working day, organised.
Office calendar, appointments, assigned tasks and follow-up activity.
The cost of the whole picture.
Acquisition, renovation and running costs, alongside portfolio reporting.
CONNECTED WORKFLOWSDocupilotAgreements & signaturesApifonEmail & SMSPaymentsProvider integrationsAsset labelsQR · Barcode · ExcelService availability varies by configuration.
AUTOMATION WITH CONTEXT
One payment.A lot less chasing.
When the right events are connected, the next step doesn’t have to start with another spreadsheet.
Let’s talk automation01
Rent charge issued
From the tenancy schedule
02
Reminder sent
At the right point in the cycle
03
Payment allocated
Against the correct charge
04
Illustrative workflow. Triggers and payment services depend on configuration.Ledger & tenant updated
With the history kept together
03 / BUILT FOR YOUR SIDE OF THE PROPERTY
One property or a portfolio.Think bigger than admin.
PRIVATE LANDLORDS
Own with clarity.
Keep rent, repairs and tenancy dates under control without making property administration your second job.
- An organised record for every property
- Less manual follow-up
- A better experience for your tenants
INSTITUTIONAL OWNERS
Operate with oversight.
Connect the detail on the ground to the bigger portfolio picture. Keep buildings, costs and operational activity in view.
- Portfolio and building visibility
- Acquisition and renovation cost records
- Connected activity and reporting
PORTFOLIO MANAGERS
Keep everything moving.
Coordinate leasing, finance, contractors and tenant communication from a shared operational workspace.
- The complete tenancy lifecycle
- Tasks, appointments and follow-ups
- Connected teams, tenants and contractors
04 / PRICING
A better operating model.A plan for your portfolio.
Choose Entry for 1–5 units, Standard for 5–20 units, or talk to us about an Enterprise plan for a larger portfolio.
RENTAL OPERATIONSLESS TALK. MORE CLICKING.
Meet your nextdigital assistant.
Create your ESTATEREAL OS account and explore a connected workspace for rent, repairs and tenant management.
Start your free trialReview the trial details and terms when you sign up.Or book a guided demo
What is ESTATEREAL OS?
ESTATEREAL OS brings rental property management into one connected workspace: properties and units, tenancies and agreements, rent and expenses, repairs, documents and tenant communication.
Who is the platform designed for?
The platform is designed for individual landlords, professional property managers and larger portfolio teams. It helps the people responsible for leasing, finance and day-to-day property operations work from the same records.
Can I create my existing leases in the system?
Yes. You can create existing leases manually or use the Import existing route. Record the agreed terms, tenancy dates, rent, deposits and any opening balances, and keep signed agreements with the tenancy record.
How much does ESTATEREAL OS cost?
The published Entry plan covers 1–5 units at £39 per month with annual billing, or £49 with monthly billing. Standard covers 5–20 units at £99 per month with annual billing, or £129 with monthly billing. Enterprise is available by discussion for portfolios above 20 units.
I am not a computer expert. Can I use it?
Yes. You can start with the preset demo users and explore one task at a time, without setting up an account. The Support Centre provides illustrated guides, and our team can discuss the setup and training help available for your needs.
Can I discuss my custom needs with an expert?
Yes. We would be more than happy to discuss your specific needs with you. Tell us about your portfolio, current processes and what you would like to improve, and we can explore how ESTATEREAL OS could fit your business. Book a demo
Can you provide a personalized presentation?
Yes. We would love to show you ESTATEREAL OS through a presentation focused on your business. Share your portfolio type, team roles and priorities when booking so we can focus the demo on the workflows that matter most to you. Book a demo
05 / LET’S CONNECT
Your portfolio.Our next conversation.
Tell us what you manage, what eats up your day and what you’d like to automate. We’ll take it from there.
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PRIVATE LANDLORDS · INSTITUTIONAL OWNERSRENTAL MANAGEMENT.
SORTED.
SORTED.
PORTFOLIO MANAGERS